Professional Development

Introduction into Microsoft Word
Starting Up Microsoft Word
Learn the Toolbar
Creating A New Document
Formatting Text
Inserting A Table
Inserting A Picture
Inserting Page Numbers and Date/Time
Spelling and Grammar Checking

Introduction into Microsoft Word
Microsoft Word is a powerful tool to create professional looking documents.

This tutorial will help you get started with Microsoft Word and may solve some of your problems, but it is a very good idea to use the Help Files that come with Microsoft Word , or go to Microsoft's web site located at http://microsoft.com/office/word/default.htm for further assistance.

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Starting Microsoft Word

Two Ways
1. Double click on the Microsoft Word icon on the desktop.
2. Click on Start --> Programs --> Microsoft Word

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Viewing the toolbars

The toolbars in Microsoft Word provide easy access and functionality to the user. There are many shortcuts that can be taken by using the toolbar. First, make sure that the proper toolbars are visible on the screen.

Click View
Select Toolbars
Select Standard, Formatting, and Drawing
Other toolbars can be selected if you wish

Name	Icon	Description
New Blank Document		Creates a new, blank file based on the default template.
Open (File menu)		Opens or finds a file.
Save (File menu)		Saves the active file with its current file name, location, and file format.
Mail Recipient		Sends the contents of the document as the body of the e-mail message.
Print (File menu)		Prints the active file or selected items. To select print options, on the File menu, click Print.
Print Preview (File menu)		Shows how a file will look when you print it.
Spelling and Grammar (Tools menu)		Checks the active document for possible spelling, grammar, and writing style errors, and displays suggestions for correcting them. To set spelling and grammar checking options, click Options on the Tools menu, and then click the Spelling and Grammar tab.
Cut (Edit menu)		Removes the selection from the active document and places it on the Clipboard.
Copy (Edit menu)		Copies the selection to the Clipboard.
Paste (Edit menu)		Inserts the contents of the Clipboard at the insertion point, and replaces any selection. This command is available only if you have cut or copied an object, text, or contents of a cell.
Format Painter (Standard toolbar)		Copies the format from a selected object or text and applies it to the object or text you click. To copy the formatting to more than one item, double-click , and then click each item you want to format. When you are finished, press ESC or click again to turn off the Format Painter.
Undo (Edit menu)		Reverses the last command or deletes the last entry you typed.
Redo (Edit menu)		Reverses the action of the Undo command.
Hyperlink		Inserts a new hyperlink or edits the selected hyperlink.
Tables and Borders		Displays the Tables and Borders toolbar, which contains tools for creating, editing, and sorting a table and for adding or changing borders to selected text, paragraphs, cells, or objects.
Zoom		Enter a magnification between 10 and 400 percent to reduce or enlarge the display of the active document.
Office Assistant		The Office Assistant provides Help topics and tips to help you accomplish your tasks.

Click on File
Select New
- To create a blank document, simply select Blank Document. To create a document based on one of the templates provided in Microsoft Word, select which one you would like to create and select OK

Highlight the text that you want to format by dragging your mouse over while holding down the left mouse button
Change the text to your desire

Click where you want your table to go
Click Table at top of screen
Select Insert
Select Table
Give your table dimensions

Click where you want your picture to go
Click Insert at top of screen
Select Picture
Select Clip Art or From File
Select picture and click Insert

Click Insert at top of screen
Select Page Numbers and/or Date & Time

Click Tools at top of screen
Select Spelling and Grammar

Introduction into Microsoft Excel
Starting Up Microsoft Excel
Creating Formulas
Order Of Operations
Borders and Shading
Inserting A Chart

Introduction into Microsoft Excel
Microsoft Excel is allows you to create professional spreadsheets and charts. It performs numerous functions and formulas to assist you in your projects.

This tutorial will help you get started with Microsoft Excel and may solve some of your problems, but it is a very good idea to use the Help Files that come with Microsoft Excel , or go to Microsoft's web site located at http://microsoft.com/office/excel/default.htm for further assistance.

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Starting Microsoft Excel

Two Ways
1. Double click on the Microsoft Excel icon on the desktop.
2. Click on Start --> Programs --> Microsoft Excel

Click the cell that you want to enter the formula.
Type = (an equal sign).
Click the Function Button
Select the formula you want and step through the on-screen instructions

Precedence	Operation	Operator
1	Exponentiation	^
2	Multiplication	*
2	Division	/
3	Addition	+
3	Subtraction	-
4	Concatenation (putting 2 strings together, like Jenn & ifer)	&
5	Equal To	=
5	Greater Than	>
5	Less Than	<

Make sure you have the Formatting toolbar visible
- Click on View --> Toolbars --> Formatting
Select cells you wish to format by left clicking on them and highlighting them
Click the button to shade a cell and/or the to give a cell a border

Select over the text you want to make your chart with
Click Insert --> Chart
Select the type of chart you want
Confirm or change your data range
Update the Chart Options
Select if you want to put it into the current worksheet or into a new worksheet

Introduction into Microsoft PowerPoint
Starting Up Microsoft PowerPoint
Creating a Presentation
Opening an existing Presentation
Creating a Blank Presentation
Different PowerPoint Views
Slide Manipulation
Slide Animation
Slide Transitions
View Slide Show
Navigating While in Slideshow
Pack up a presentation for use on another computer

Introduction into Microsoft PowerPoint
Microsoft PowerPoint is a powerful tool to create professional looking presentations and slide shows. PowerPoint allows you to construct presentations from scratch or by using the easy to use wizard.

This tutorial will help you get started with Microsoft PowerPoint and may solve some of your problems, but it is a very good idea to use the Help Files that come with Microsoft PowerPoint, or go to Microsoft's web site located at http://microsoft.com/office/powerpoint/default.htm for further assistance.

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Starting Microsoft PowerPoint

Two Ways
1. Double click on the Microsoft PowerPoint icon on the desktop.
2. Click on Start --> Programs --> Microsoft PowerPoint

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Creating & Opening a Presentation
After you open up Microsoft PowerPoint, a screen pops up asking if you would like to create a New Presentation or Open An Existing Presentation.

AutoContent Wizard

Creates a new presentation by prompting you for information about content, purpose, style, handouts, and output. The new presentation contains sample text that you can replace with your own information. Simply follow the directions and prompts that are given by Microsoft PowerPoint.

Design Template

Creates a new presentation based on one of the PowerPoint design templates supplied by Microsoft. Use what is already supplied by Microsoft PowerPoint and change the information to your own.

Blank Presentation

Creates a new, blank presentation using the default settings for text and colors. Go to next step: Creating A Blank Presentation

Select Open An Existing Presentation from the picture above
Click on your presentation in the white box below step 1
- If you do not see your presentation in the white box, select More Files and hit OK.
- Locate you existing Presentation and hit the Open button

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Create a Blank Presentation
After you select Blank Presentation a window pops up asking you to select the layout of the first slide.

Pre-Designed Slide Layouts (Left to Right)

Title Slide
Bulleted List
Two Column Text
Table
Text & Chart
Chart & Text
Organizational Chart
Chart
Text & Clip Art
Clip Art & Text
Title Only
Blank Slide

NOTE:If you already know what you want in your next slide, it is a very good idea to choose one of the pre-designed layouts from above. However if you do not, then you can still insert what you want in throughout your Presentation anytime you desire. Just choose Blank Slide and insert items as you see fit.

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Different Views That PowerPoint Demonstrates
There are different views within Microsoft PowerPoint that allow you to look at your presentation from different perspectives.

Normal View	Outline View	Slide View	Slide Sorter View	Slide Show View

Switches to normal view, where you can work on one slide at a time or organize the structure of all the slides in your presentation	Switches to outline view, where you can work with the structure of your file in outline form. Work in outline view when you need to organize the structure of your file.	Switches to slide view, where you can work on one slide at a time	Displays miniature versions of all slides in a presentation, complete with text and graphics. In slide sorter view, you can reorder slides, add transitions, and animation effects. You can also set the timings for electronic slide shows.	Runs your slide show in a full screen, beginning with the current slide if you are in slide view or the selected slide if you are in slide sorter view. If you simply want to view your show from the first slide: Click Slide Show at the top of the screen Select View Show

Inserting A New Slide
1. Click Insert at top of screen
2. Select New Slide

Formatting A Slide Background
- You can format your slide to make it look however you would like, whether it be a background color, picture, or a design template built into Microsoft PowerPoint. The next step will show you how to apply a Design Template, but the other items mentioned above can be accomplished the same way.
  1. Click Format at the top of the screen
  2. Select Apply Design Template
  3. Select Design you wish to apply
  4. Click Apply Button

Inserting Clipart & Pictures
1. Display the slide you want to add a picture to.
2. Click Insert at the top of the screen
3. Select Picture
4. Select Clip Art
5. Click the category you want
6. Click the picture you want
7. Click Insert Clip on the shortcut menu
8. When you are finished using the Clip Gallery, click the Close button on the Clip Gallery title bar
9. Steps 1-4 are very similar when inserting other Pictures, Objects, Movies, Sounds, and Charts

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Adding Transitions to a Slide Show

You can add customized transitions to your slide show that will make it come alive and become appealing to your audience. Follow these steps when adding Slide Transitions.

In slide or slide sorter view, select the slide or slides you want to add a transition to.
On the Slide Show menu at the top of the screen, click Slide Transition
In the Effect box, click the transition you want, and then select any other options you want
To apply the transition to the selected slide, click Apply.
To apply the transition to all the slides, click Apply to All.
Repeat the process for each slide you want to add a transition to.
To view the transitions, on the Slide Show menu, click Animation Preview.

Click Slide Show at the lower left of the PowerPoint window.
On the Slide Show menu, click View Show.
On the View menu, click Slide Show.
Press F5 on the keyboard

Forward Navigation
- Simply click on the left Mouse Button or hit the Enter Button on your keyboard
Reverse Navigation
- Hit the Backspace on the keyboard
Exiting the show
- Hit the Esc Button on the keyboard

Open the Presentation you want to pack
On the File menu, click Pack and Go
Follow the instructions in the Pack and Go Wizard.

Unpack a presentation to run on another computer

Insert the disk or connect to the network location you packed the presentation to
In My Computer, go to the location of the packed presentation, and then double-click Pngsetup
Enter the destination you want to copy the presentation to

Introduction into Microsoft Publisher
Starting Up Microsoft Publisher
Creating a publication with a wizard
Quick Publication Wizard with a blank publication
Create a new publication based on a template
Start a publication from scratch
Open an existing publication
Pack your publication to take to another computer
Set up a publication for black and white commercial printing

Introduction into Microsoft Publisher
Microsoft Publisher 2000 helps you easily create, customize, and publish materials such as newsletters, brochures, flyers, catalogs, and Web sites. Publish easily on your desktop printer

This tutorial will help you get started with Microsoft Publisher and may solve some of your problems, but it is a very good idea to use the Help Files that come with Microsoft Publisher, or go to Microsoft's web site located at http://microsoft.com/office/publisher/default.htm for further assistance.

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Starting Microsoft Publisher

Two Ways
1. Double click on the Microsoft Publisher icon on the desktop.
2. Click on Start --> Programs --> Microsoft Publisher

On the File menu, click New
Click the Publications by Wizard tab
In the Wizards pane, click the type of publication you want
In the right pane, click the design you want
Click Start Wizard
To make changes to the publication's color scheme, layout, or personal information now, click Next and step through the wizard's questions to make the desired changes.
When you finish making changes, click Finish
In you publication replace the placeholder text and pictures with your own or with other objects.
On the File menu, click Save
In the Save In box, select the folder where you want to save the new publication
In the File name box, type a name for your publication
Click Save

On the File menu, click New
In the Catalog, click Blank Publications
Click the publication type you want and then click Create
In the Quick Publication Wizard pane, click the option you want
In the bottom pane, follow the instructions provided
Repeat steps 4 and 5 for each option
On the File menu, click Save
In the Save In box, select the folder where you want to save the new publication
In the File name box, type a name for your publication
Click Save

On the File menu, click New
Click Templates
Double-click the template you want to use for your publication. (Publisher opens a copy of the template)
Make the changes you want to create a new publication
On the File menu, click Save
In the Save In box, select the folder where you want to save the new publication
In the File name box, type a name for your publication
Click Save

On the File menu, click New
Click the Blank Publications tab
Click the publication type you want and then click Create OR If you do not see the type of publication you want, click Custom Page at the bottom of the Catalog, and then choose the options you want
On the File menu, click Save
In the Save In box, select the folder where you want to save the new publication
In the File name box, type a name for your publication
Click Save

On the File menu, click Open
Click the publications you want to open, and then click Open. If you do not see the file you want, switch to the drive or folder you previously saved it in.

On the Objects toolbar, click the Table Frame Tool
Position the pointer where you want a corner of the table to appear, and then drag the mouse diagonally
In the Create Table dialog box, choose the options you want. As you click different table formats, the Sample box displays them
Click OK
In the table, click where you want to add text, and then start typing. (The table automatically expands when your text fills the cell, unless you lock the table)
Move to the next cell you want to type in

On the File menu, point to Pack and Go, and then click Take to Another Computer. The Pack and Go Wizard takes you through each step of the packing process. Click Next to move to the next step.
If you haven't saved your publication already, the wizard will ask you to save it
If you're taking your publication on disk to another computer, when the wizard asks you to choose a location for saving your file, click A: OR If you're putting your files on an external drive, on a network, or on your computer's hard disk, click Browse, choose the drive and folder you want, and then click OK
Click Next
To embed TrueType fonts and to create links for embedded graphics, click the options you want and add a check mark. OR To not include linked graphics, click to remove the check mark.
Click Next
Click Finish
In Publisher cannot find a linked graphic while packing your publication do one of the following:
- Click Retry after you insert the disk or CD-ROM containing the original graphic into the appropriate drive.
- Click Skip to leave the current link and replace the graphic later
- Click Browse to locate a graphic that has been moved or to select another graphic and link it.
Insert another disk if Publisher prompts you, and click OK. Remember the ordering of your disks for when you unpack them
Click OK
Unpack.exe is the program you use to unpack your files, which will be on the first disk.

On the Tools menu, point to Commercial Printing Tools, and then click Color Printing.
- Black and White Printing
  1. In the Print all colors as box, click Spot color(s), and then click Change Spot Color.
  2. In the Choose Spot Color dialog box, click Black and white only.
  3. Click OK twice
- Process-color printing
  1. In the Print all colors as box, click Process colors (CMYK).
  2. Click OK
- Spot-color printing
  1. In the Print all colors as box, click Spot color(s), and then click Change Spot Color.
  2. In the Choose Spot Color dialog box, click the arrow next to Spot color 1, and then choose the color you want.
  3. To choose a color that is not currently used in the publication, click More Colors, choose the color you want, and then click OK
  4. To choose a second spot color, click the check box to the left of Spot color 2, and then click the arrow to the right and click the second spot color
  5. Click OK twice